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January 14, 2026
Create Event Run of Show Document with AI
Event Planning intermediate
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AI Prompt
Create a run of show document for [event name] on [date] from [start time] to [end time]. Segments: [list all sessions, breaks, activities]. For each segment include: exact timing (start/end), segment title, speaker/host, AV requirements, slide/video cues, music cues, lighting changes, stage setup, staff positions, attendee instructions. Add columns for: responsible team member, backup plan. Include: pre-event setup timeline, transition notes between segments, emergency procedures reference, communication check times. Format for easy printing and real-time reference.
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Why This Works
A detailed run of show prevents miscommunication and missed cues. AI helps you think through every moment and capture details that might otherwise be forgotten until it's too late.
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Action Steps
1
List all event segments and their requirements
2
Use AI to create a detailed run of show
3
Share with all production team members
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