💡 AI Prompt
February 22, 2026

Generate Venue Site Visit Checklist with AI

Event Planning beginner
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AI Prompt

Create a venue site visit checklist for [event type] with [attendance] at [venue name/type]. Assess: main event spaces (capacity, layout flexibility, natural light), breakout rooms, registration area, AV capabilities and restrictions, wifi strength and capacity, power outlets and accessibility, load-in/load-out access, parking and transportation access, catering kitchen and prep areas, restroom quantity and accessibility, green room/speaker prep space, signage options and restrictions, sound bleed between spaces, accessibility features, emergency exits and safety. Include: measurements to take, photos to capture, questions to ask venue contact, red flags to watch for. Add evaluation scoring for comparison if visiting multiple venues.
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Why This Works

Systematic site visits reveal issues before contracts are signed. AI helps you assess venues thoroughly and document findings for comparison and planning.

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Action Steps

1

Schedule site visit with venue contact

2

Use AI to create a thorough checklist

3

Document findings with photos and notes

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