EasyChair remains a practical default for paper-centric academic conferences that need submissions, review assignments, PC management, discussions, decisions, and program publishing. Its interface and licensing model are utilitarian, but the submission workflow is familiar to many academic communities.
EasyChair is functional and familiar, but not a polished event marketing or attendee engagement platform.
Free and Professional licenses have submission limits, so growth can move a conference into paid tiers quickly.
Helpdesk and dedicated manager support are tied to higher licenses.
Public license and feature pages do not provide the same compliance detail many universities now request.
| Plan | Price | Details |
|---|---|---|
| Free | Free | Suitable for workshops and small conferences; maximum 20 submissions |
| Professional | $3.90/submission | Pay-as-you-go only; maximum 60 submissions |
| Executive | From $6.10/submission depending on payment plan and volume | For larger conferences; includes helpdesk technical support |
| VIP | Setup fee plus per-submission pricing | Adds dedicated support by an assigned EasyChair manager |
EasyChair is still built around the academic conference job to be done: collect papers, assign reviewers, manage conflicts, discuss reviews, make decisions, and publish a program. That focus is why many research communities know it already.
It is not a modern event experience suite. Use it for submission and review strength, then decide whether registration, websites, virtual sessions, or attendee engagement need separate tooling.
Get a shortlist of the best-fit options for your event workflow.
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