EventsAir

EventsAir is built for organizations running complex event portfolios that need registration, logistics, apps, abstracts, sponsors, onsite, hybrid, payments, and reporting in one platform. It is powerful but too heavy for simple events or teams without time to configure a full event operating system.

Quote-based Single, Multi, and Enterprise packages
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Tool Nutrition Label
Founded EventsAir cites more than 35 years of event technology experience
Headquarters Australia-origin company; current global office details should be confirmed with vendor
Company Size Private company; public employee ranges vary by profile
Funding Privately held; EventsAir is part of the broader Centium/EventsAir business
Pricing Model Package pricing by event portfolio with unlimited registrations; add-ons for services, support, gateways, domains, and connectors
Free Trial No broad public free trial found; demo and pricing request required
Contract Annual platform access or sales-led event portfolio agreement
Attendee Capacity Vendor says packages include unlimited registrations; confirm event, database, support, and infrastructure limits
Mobile App Yes - attendee app and organizer app are included in package descriptions
Offline Capability Yes
Data & Compliance Hosted on Microsoft Azure with dedicated database per client according to EventsAir; confirm region and compliance in contract
Expertise Level Advanced
Event Types
ConferencesAssociation EventsGovernment EventsHigher Education EventsCorporate EventsTrade ShowsHybrid EventsVirtual Events
Key Integrations
EventsAir Pay (Native) Microsoft Azure (Native) Smart Connectors (Native) Open API (API)
Support Channels
24/7 technical supportOnline trainingOnboardingAccount managerServices team
Best For
  • + Professional conference organizers, associations, education providers, government agencies, and corporate event teams
  • + Programs that need unlimited registrations with predictable platform packaging
  • + Complex conferences with abstracts, sessions, travel, accommodation, sponsors, exhibitors, lead capture, and reporting
  • + Teams that want event build, production, onsite, virtual, or hybrid support services available
Not For
  • Small events that only need a ticket page or RSVP form
  • Teams without experienced event operations owners
  • Buyers that need transparent public pricing without a sales conversation
  • Organizations that prefer lightweight, best-of-breed tools over one broad suite
Key Capabilities
Build personalized registration journeys with conditional logic, ticketing, payments, and branded forms
Manage check-in, onsite portals, mobile check-in, self check-in, badge layouts, and onsite partner services
Create event websites, email and SMS communications, app alerts, attendee apps, organizer apps, and engagement tools
Handle abstracts, speakers, sessions, sponsors, exhibitors, lead capture, budgeting, invoicing, travel, accommodation, and table allocation
Use 150+ reports, dashboards, API access, smart connectors, and event cloning for repeatable programs
Honest Limitations

Complex Platform

EventsAir covers many workflows, so setup, training, governance, and testing are meaningful work.

Quote-Based Pricing

Single, Multi, and Enterprise packages are public, but exact costs require vendor consultation.

Add-On Decisions

Custom domains, smart connectors, event build, enterprise support, payment gateways, and services can change total cost.

Customization Tradeoffs

Reviews praise breadth and reliability but sometimes note limits that require paid report builds or customization.

Pricing Breakdown
Plan Price Details
Single Quote-based One event, unlimited registrations, three users, all EventsAir features, standard 24/7 support, annual access and storage
Multi Quote-based Three or more events, unlimited registrations, unlimited users, all features, premium support, and meetings under 100 attendees
Enterprise Custom quote Custom event portfolio, unlimited registrations and users, all features, premium support, annual access and storage

Cost at Common Event Sizes

500
attendees
Quote-based
Unlimited registrations may help if all required modules are included
5000
attendees
Quote-based
Validate registration complexity, onsite support, app, abstracts, and reporting
50000
attendees
Enterprise quote
Confirm infrastructure, support, Azure region, data, and services scope

Hidden Costs to Watch

  • ! Custom domains, smart connectors, event build services, enterprise support, and extra payment gateways
  • ! Payment processing fees and EventsAir Pay charges
  • ! Onsite, virtual, or hybrid support packages and production staff
  • ! Training, data migration, templates, integrations, custom reports, and internal admin time

EventsAir is a serious event operating system for complex programs. Registration, apps, abstracts, sponsors, logistics, onsite, hybrid delivery, payments, and reporting are designed to live together.

That breadth is the reason to buy it and the reason to scope carefully. Confirm package boundaries, support, data hosting, services, and internal ownership before treating it as a simple event tool.

Comparing this with other event tools?

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Questions to Ask the Vendor
  1. 1
    What is included in Single, Multi, or Enterprise for our event portfolio, and which upgrades apply?
  2. 2
    Which support, training, event build, onsite, virtual, and hybrid services are included?
  3. 3
    What Azure region, backup, security, data export, and compliance controls apply to our account?
  4. 4
    How do smart connectors, Open API, CRM, payment gateways, and accounting integrations work?
  5. 5
    What internal team skills and setup timeline do you recommend for our first event?
How we research tools

We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.

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