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PerfectTablePlan

PerfectTablePlan is refreshingly focused: it solves assigned seating better than spreadsheets without trying to become an entire event platform. The one-time license is attractive for planners who repeatedly handle banquets, weddings, and gala seating. The drawback is that collaboration, live guest updates, and cloud workflows are limited by its desktop model.

Event Planning & Management Paid
$29.95 Home, $74.95 Advanced, $299.95 Professional
Visit PerfectTablePlan →
Tool Nutrition Label
Founded 2005
Headquarters United Kingdom
Company Size Small owner-operated software company
Funding Privately held by Oryx Digital
Pricing Model One-time per-user desktop license, plus applicable sales tax or VAT
Free Trial Free unlimited-duration trial with save/print/export limits above 30 guests
Contract Perpetual license; not a recurring subscription
Attendee Capacity Unlimited event size by license; vendor cites use from small events to 3000+ guests
Mobile App No native mobile app; desktop software for Windows and Mac
Offline Capability Yes
Data & Compliance Local desktop files unless exported or shared by the user
Expertise Level Beginner
Event Types
WeddingsBanquetsGalasFundraisersAwards DinnersClub EventsProfessional Seated Events
Key Integrations
CSV Import (Native) Excel Export (Native) PDF Export (Native) Web Export (Native)
Support Channels
Email supportDocumentationFAQTutorials
Best For
  • + Wedding planners and caterers building complex table plans
  • + Galas, awards dinners, banquets, clubs, and charities with assigned seating
  • + Teams that need guest preferences, meal choices, and who-sits-near-whom logic
  • + Planners who prefer a one-time desktop purchase over a SaaS subscription
Not For
  • − Teams needing live cloud collaboration across many planners
  • − Events that do not use assigned seating
  • − Programs needing registration, payment, email, or attendee app workflows
  • − Mobile-first planning teams that want browser-based editing
Key Capabilities
✓ Import guest lists and track RSVP, meal, group, VIP, and custom fields
✓ Create table and floor plans with common table shapes and room objects
✓ Use automatic seating by proximity, precedence, or random assignment
✓ Print or export floor plans, table charts, guest charts, reports, and stationery
✓ Create place cards, badges, escort cards, labels, invitations, and other print materials
✓ Export seating data to PDF, web, Excel, CSV, and text formats depending on edition
Honest Limitations

Desktop Workflow

The local Windows/Mac model is reliable, but not ideal for live multi-user collaboration.

Narrow Scope

It handles table plans, not event registration, email, check-in, or guest communications.

Edition Decisions Matter

Advanced and Professional features such as complex tables and multi-plan tools may be required for power users.

Per-User Licensing

Each user needs a license key, which matters for agencies and venues with multiple planners.

Pricing Breakdown
Plan Price Details
Home $29.95 one time For people organizing their own wedding, party, or event
Advanced $74.95 one time For charity organizers, club secretaries, and frequent users
Professional $299.95 one time For professional event planners and advanced multi-event seating workflows

Hidden Costs to Watch

  • ! Sales tax or VAT is added where applicable
  • ! Each user needs a license key
  • ! Major-version upgrades may require upgrade pricing

PerfectTablePlan is a specialist tool for a problem that general event software often handles poorly: assigned seating. It is especially useful when guest relationships, meal choices, table shapes, printed stationery, and exportable floor plans all need to come together.

The main decision is workflow fit. If a local desktop app and one-time license work for your team, PerfectTablePlan is practical and cost-effective. If you need live collaborative planning in the browser, start with a cloud diagramming or event-management platform instead.

Comparing this with other event tools?

Get a shortlist of the best-fit options for your event workflow.

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Pairs Well With

Caterease

Catering and banquet management software with deep menu, BEO, production, staffing, and event-print workflows.

Venue & Catering Paid

Use Caterease for catering operations while PerfectTablePlan handles detailed seating

Planning Pod

All-in-one venue and event business platform for bookings, registrations, contracts, invoices, floor plans, and operational workflows.

Event Planning & Management Paid

Pair broader event planning with a focused seating-plan tool

Greenvelope

Premium digital invitations with polished designs, email/SMS delivery, RSVP tracking, and per-mailing or annual pricing.

Digital Invitations Paid

Collect RSVP and meal data through invitations before finalizing seating

Alternatives

MagicTablePlanner

The most affordable drag-and-drop table planner on the market — free for up to 30 guests, just £14.99/year for unlimited seating, with Excel import, PDF export, and check-in mode.

Event Planning & Management Freemium

Another dedicated seating optimizer for planners who want a narrow table-planning workflow

Social Tables

Collaborative event diagramming and seating platform, now inside Cvent, for planners and venues that need floor plans, 3D visuals, and setup precision.

Event Planning & Management Paid

Cloud-based diagramming and venue collaboration for larger teams

Event Floor Planner

Free browser-based seating chart and floor-plan builder with no-signup entry, PDF export, guest assignments, and lightweight cloud save/share for simple events.

Event Planning & Management Free

More focused on event layout and floor-plan design than guest seating optimization

Questions to Ask the Vendor
  1. 1
    Which edition includes the table shapes, export formats, and multi-plan features we need?
  2. 2
    How many separate users need license keys?
  3. 3
    Can our RSVP and meal-choice data be imported cleanly from the tools we already use?
  4. 4
    What is the best process for sharing plan files between planners, caterers, and venues?
  5. 5
    Are version upgrades included or discounted for our expected license period?
How we research tools

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