EventMobi

EventMobi is one of the more straightforward conference-platform buys in a category full of opaque pricing. The modular event-based and annual pricing options make it much easier to justify for associations and lean event teams than many enterprise competitors. The tradeoff is that integrations, streaming, and some onsite elements still need careful scoping to avoid understating total cost.

Virtual & Hybrid Events Paid

$3,000 per event → $8,900 per year, plus add-ons

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Tool Nutrition Label

Founded 2010

Headquarters Toronto, ON

Company Size Private midsize team (exact current headcount not published on pricing pages)

Funding Privately held / largely bootstrapped

Pricing Model Per-event or annual subscription

Free Trial No broad public free trial; pricing walkthrough and price book are available

Contract Per event or annual

Attendee Capacity From single events to annual programs; custom pricing for organizations above 10,000 attendees

Mobile App Yes — branded attendee app plus onsite app

Offline Capability No

Data & Compliance Public materials emphasize GDPR, SOC 2, CCPA, and PIPEDA compliance

Expertise Level Intermediate

Event Types

ConferencesAssociation EventsTrade ShowsCorporate MeetingsHybrid EventsVirtual Events

Key Integrations

Zapier (Zapier) API (API) Swoogo (API) CRM / AMS Integrations (API)

Support Channels

PhoneEmailLive ChatDedicated Event Success Manager on annual plans

Best For

+ Associations and conference teams that want strong app, registration, and onsite tooling without enterprise-only pricing
+ Organizations choosing between a single-event purchase and an annual platform contract
+ Lean teams that need one system for communications, badges, app, and registration
+ Hybrid event programs that need flexibility more than extreme enterprise customization

Not For

− Buyers that want a free self-serve entry tier
− Organizations whose selection is driven by venue sourcing, hospitality, or broader enterprise governance
− Teams that expect all integrations and production services to be included in base pricing
− Public events that need marketplace discovery rather than conference operations

Key Capabilities

✓ Choose per-event or annual pricing depending on whether you run one conference or a portfolio

✓ Build a branded attendee app and communications workflow without stitching separate systems together

✓ Run onsite check-in and badge printing with multiple printing options and hardware rentals

✓ Avoid platform registration fees beyond payment-gateway processing

✓ Connect to other systems through API and Zapier-based workflows

✓ Support sponsors and exhibitors with lead capture and related event tooling

Honest Limitations

Integration Costs Need Attention

Standard integrations start around the four-figure mark, so the modular pricing story can become less simple once ecosystem sync is required.

Streaming Is Not Free

Virtual and hybrid support is available, but streaming and storage add-ons start separately.

Not The Deepest Enterprise Stack

For highly customized enterprise event programs, platforms like Cvent, RainFocus, or Bizzabo may still map better.

Support Level Depends On Package

Annual plans clearly include richer success support than a basic per-event purchase.

Pricing Breakdown

Plan	Price	Details
Per Event	From $3,000	Best for single conferences; cost scales with attendee count, products, and add-ons
Per Year	From $8,900	Unlimited events on EventMobi's end-to-end platform with dedicated Event Success Manager
Streaming / Storage Add-on	From $500 per event	Usage-based virtual and hybrid add-on packs
Badge Printing and Hardware	Variable	Pre-printed badges from $3.99 each; rental hardware packages typically start around $1,000

Cost at Common Event Sizes

100

attendees

$3,000+ per event

EventMobi's event pricing starts here, but product selection and add-ons still matter

500

attendees

$3,000+ per event or $8,900+/year

Annual pricing gets more compelling once multiple events or repeat use enter the picture

1000

attendees

$3,000+ per event or $8,900+/year

Use live scoping if heavy onsite, integrations, or streaming are required

Hidden Costs to Watch

! Standard integrations start from around $1,000
! Custom integrations are separately scoped
! Streaming, storage, onsite hardware, and support services can expand the budget

EventMobi stands out because it still lets buyers approach the platform in a way that matches how many events they actually run. If you need one conference, there is a per-event path. If you run a program, there is an annual path. That flexibility is far more useful in practice than many vendors seem willing to admit.

The platform covers the core conference stack well: registration, communications, attendee app, check-in, badges, and related engagement tooling. It is especially attractive for associations and lean internal teams that want to consolidate vendors without jumping straight into enterprise-only complexity and spend.

The main caution is that modular pricing is only simple if you scope honestly. Integrations, streaming, storage, and onsite options all matter. If you account for those early, EventMobi can be one of the more rational buys in this category.

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Pairs Well With

Salesforce

The default enterprise CRM for event-driven revenue teams that need serious workflow depth, but one that only pays off when you have admin muscle and a clear process.

CRM & Marketing Paid

Connect conference participation and lead data to CRM workflows when event impact needs to be measured downstream

Zoom Events

A credible virtual-event platform for teams already comfortable in Zoom, with strong familiarity and scale, but one whose event experience is still shaped by webinar DNA.

Virtual & Hybrid Events Paid

Extend digital delivery for teams that want specialized streaming infrastructure alongside EventMobi operations

Mailchimp

A dependable email marketing workhorse for invite flows and post-event nurture, but one that gets more expensive as contacts pile up and automation needs mature.

Event Marketing Freemium

Handle broader lifecycle marketing beyond conference-specific attendee communications

Alternatives

Whova

Conference-focused all-in-one platform known for strong attendee networking, sponsor visibility, and time-saving event operations.

Event Planning & Management Lead Retrieval Paid

Often stronger for attendee networking and sponsor visibility in the conference app experience

Bizzabo

Enterprise B2B event platform with modern UX, strong onsite tooling, and a rare published starting price for a premium all-in-one event OS.

Event Planning & Management Lead Retrieval Paid

More enterprise B2B event OS positioning with a higher annual floor

Cvent

Enterprise event platform with broad registration, attendee engagement, onsite, venue sourcing, and hospitality workflows for complex programs.

Event Planning & Management Registration & Ticketing Paid

Broader enterprise ecosystem with hospitality and sourcing depth

Swapcard

Revenue-first event platform for exhibitions and conferences, built around annual subscriptions, exhibitor outcomes, networking, and event intelligence.

AI Event Planning & Management Paid

Better aligned to exhibition and exhibitor-revenue use cases

Questions to Ask the Vendor

1
Which attendee volume and products are included in the quoted annual package?
2
Which integrations are included, and which start at additional cost?
3
What support do we receive on a per-event plan versus an annual plan?
4
Which badge-printing path is most economical for our event size and venue setup?
5
How much additional budget should we plan for hybrid streaming and storage?

How we research tools

We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.

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