Ex Ordo

Ex Ordo is a strong shortlist option for scholarly events that need abstract collection, peer review, program building, registration, proceedings, and virtual or hybrid conference support in one platform. Its biggest buying question is package scope and pricing.

Public pricing is mostly quote-based; Capterra has listed a basic per-user one-time figure
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Tool Nutrition Label
Founded 2011
Headquarters Galway, County Galway, Ireland
Company Size 11-50 employees on LinkedIn
Funding Private company; Enterprise Ireland reported more than $3 million investment in 2023
Pricing Model Custom scholarly event platform pricing based on event scope, modules, submissions, attendees, and support
Free Trial No broad public free trial found
Contract Confirm modules, submission volume, reviewer workflows, registration, mobile app, virtual platform, support, and data export
Attendee Capacity Vendor reports more than 1,500 conferences and nearly 800,000 researchers and professionals using the platform
Mobile App Dedicated Ex Ordo mobile app for conference timetable, materials, itinerary, updates, and networking
Offline Capability No
Data & Compliance Not clearly disclosed publicly; confirm hosting region, subprocessors, and retention
Expertise Level Intermediate
Event Types
Academic ConferencesScientific ConferencesMedical ConferencesTechnical ConferencesResearch SymposiaAssociation Events
Key Integrations
Abstract management (Native) Online registration (Native) Mobile app (Native) Virtual conference platform (Native) Exports and imports (API)
Support Channels
Dedicated human supportEmail/help deskKnowledge baseTraining and mentoring
Best For
  • + Scientific, medical, technical, and academic conferences
  • + Program chairs managing abstracts, papers, proposals, reviewers, and decisions
  • + Associations that want scholarly workflows plus registration and attendee-facing tools
  • + Teams that value guided support over a fully self-serve setup
Not For
  • Simple event registration without abstract or peer review complexity
  • Organizers that need transparent public pricing before a sales call
  • Events wanting a generic mobile app with heavy sponsor sales and exhibitor tools
  • Institutions that prefer self-hosted open-source conference infrastructure
Key Capabilities
Collect abstracts, papers, proposals, and panels with custom submission forms
Match submissions to reviewers and track peer review progress
Build conference programs, proceedings, and attendee communications
Manage delegate registration and payments
Support mobile app, virtual platform, on-demand content, and hybrid conference workflows
Honest Limitations

Pricing Is Not Fully Public

Ex Ordo prominently asks buyers to get a price, so accurate budgeting requires a sales conversation.

Scholarly Focus

The platform is purpose-built for academic workflows and may not fit trade show or corporate event priorities.

Module Fit Must Be Confirmed

Abstracts, registration, mobile app, virtual platform, proceedings, and support should be mapped before contract.

Small Public Review Volume

G2 and Capterra show limited review counts compared with larger event platforms.

Mobile App Reviews Are Sparse

App Store feedback is low-volume, so ask for current customer references for attendee app experience.

Pricing Breakdown
Plan Price Details
Essential / Scholarly Event Platform Contact vendor Abstract and paper collection, online peer review, acceptance notifications, registration, support, mentoring, and communication tools
Expanded Event Modules Custom Program building, mobile app, proceedings, virtual or hybrid conference platform, and additional support depending on scope

Cost at Common Event Sizes

0
attendees
Not reliably attendee-priced in public materials
Model by modules, submissions, reviewers, attendees, virtual content, and support level

Hidden Costs to Watch

  • ! Submission and attendee volume
  • ! Registration payment processing
  • ! Virtual or hybrid content modules
  • ! Mobile app setup and support
  • ! Data migration from prior abstract systems

Ex Ordo is built around scholarly event work: collect content, review it, shape the program, register delegates, and support the conference experience.

It is most compelling when academic workflow depth matters more than generic event-suite breadth.

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Questions to Ask the Vendor
  1. 1
    Which modules are included for abstracts, peer review, registration, mobile app, proceedings, and virtual content?
  2. 2
    How is pricing calculated across submissions, reviewers, attendees, events, and support?
  3. 3
    What exports are available for submissions, reviews, authors, decisions, payments, and program content?
  4. 4
    What support is included during submission deadlines, review periods, and live conference days?
  5. 5
    Where is data hosted, and what security, retention, SSO, and privacy documentation is available?
How we research tools

We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.

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