EventPilot

EventPilot is purpose-built for scientific and medical meetings with dense programs, abstracts, posters, and attendee scheduling needs. It is strongest when a generic event app cannot handle scholarly content depth.

Mobile Event Apps Paid

Free test builder for limited content; paid DIY subscription and custom Pro implementation

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Tool Nutrition Label

Founded ATIV Software has a long public product footprint; exact company founding year is not clearly disclosed on current public pages

Headquarters Remote company; public pages do not clearly list a single headquarters

Company Size Small private vendor; public headcount not clearly disclosed

Funding Private company; public funding history not prominent

Pricing Model Short-term conference app subscription or custom implementation for larger and complex scientific meetings

Free Trial Free builder allows limited sessions, speakers, exhibitors, abstracts, and publishing

Contract Confirm DIY versus Pro implementation, app-store timeline, content limits, support, hybrid features, sponsorship, and onsite needs

Attendee Capacity Vendor positions the platform from small events to supersized conferences and mentions 3 to 30,000 poster presentations

Mobile App Native iOS and Android app, mobile web version, and desktop planner

Offline Capability Yes

Data & Compliance Not clearly disclosed publicly; confirm hosting and security documentation

Expertise Level Intermediate

Event Types

Scientific ConferencesMedical MeetingsAcademic ConferencesPoster SessionsAssociation EventsHybrid Conferences

Key Integrations

Conference App Builder (Native) Desktop itinerary planner (Native) Mobile web planner (Native) Scientific search (Native) Data imports (API)

Support Channels

Support portalImplementation supportVendor contactDocumentation

Best For

+ Medical, scientific, and technical conferences with large programs
+ Events with many abstracts, posters, speakers, exhibitors, and complex search needs
+ Associations that need native apps plus desktop and mobile web planning
+ Hybrid conference teams that need remote viewing options around scientific content

Not For

− Simple networking events that only need a lightweight agenda app
− Teams that want transparent all-in public pricing for every service level
− Organizers that need registration and abstract review as the main system of record
− Events without enough program complexity to justify a specialist app

Key Capabilities

✓ Publish native iOS and Android apps, a mobile web version, and a desktop online planner

✓ Support scientific search, abstracts, posters, speaker bios, exhibitors, sponsors, and schedules

✓ Enable personal itinerary planning across desktop and mobile devices

✓ Offer advanced filters, notes, alerts, gamification, and indoor routing options

✓ Support onsite, hybrid, and virtual conference content experiences

Honest Limitations

Pricing Requires Fit Discussion

Public pages describe DIY and Pro implementation options, but exact current package prices are not fully exposed.

Mobile-App Scope

EventPilot is an app and planner platform, not a complete registration, abstract review, or event operations suite.

Native App Timeline

Custom branded app workflows may require content deadlines, app-store planning, and vendor coordination.

Best For Complex Programs

Small events may find the specialized scientific workflow more than they need.

Data Hosting Needs Confirmation

Enterprise buyers should request security, privacy, hosting, and export documentation.

Pricing Breakdown

Plan	Price	Details
Free Builder Test	Free	Try limited content such as a few sessions, speakers, exhibitors, and abstracts before publishing
DIY Subscription	Paid	Short-term conference app subscription for teams that build and manage their own app
Pro Implementation	Custom	Fully customized implementation for larger or more complex conference app needs

Cost at Common Event Sizes

attendees

Not publicly attendee-priced

Model by subscription length, content scale, implementation level, native app needs, and add-ons

Hidden Costs to Watch

! Custom implementation and support
! App-store timeline and branded app work
! Content import cleanup for abstracts, posters, speakers, and exhibitors
! Hybrid or virtual content features
! Sponsorship, wayfinding, gamification, or lead retrieval add-ons

EventPilot is a specialist mobile conference app for abstract-heavy scientific meetings.

It makes the most sense when the program is dense enough that search, filters, posters, and itinerary planning are core attendee workflows.

Comparing this with other event tools?

Get a shortlist of the best-fit options for your event workflow.

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Pairs Well With

Ex Ordo

Scholarly event platform for abstract submission, peer review, program building, registration, mobile apps, proceedings, and virtual or hybrid conferences.

Abstract & Paper Management Paid

Use Ex Ordo for scholarly submission workflows and EventPilot for app-heavy attendee navigation

Fourwaves

Academic conference platform for abstract management, peer review, registration, payments, event websites, conference programs, mobile app, and virtual poster sessions.

Abstract & Paper Management Freemium

Compare abstract and program workflows before deciding whether the mobile app should be separate

Sched

Event scheduling platform with agenda builder, attendee personal schedules, mobile apps, registration, check-in, speaker tools, emails, analytics, and virtual or hybrid support.

Event Planning & Management Freemium

Compare lighter schedule publishing against specialist scientific app needs

Alternatives

Guidebook

No-code mobile event app and web app platform for conferences, campuses, associations, and enterprise programs.

Mobile Event Apps Paid

Broader self-serve mobile guide builder for many event types

EventMobi

Flexible conference platform with transparent event and annual pricing, strong app and onsite tooling, and modular packaging for lean event teams.

Virtual & Hybrid Events Paid

More general event app and hybrid event platform for corporate and association events

CrowdComms

Flexible event technology platform for registration, mobile apps, onsite badging, virtual and hybrid events, lead capture, tracking, and analytics.

Networking & Engagement Paid

Broader event app and engagement platform with less scholarly specialization

Questions to Ask the Vendor

1
Should we use the DIY subscription or the Pro implementation for our program size?
2
How many sessions, posters, abstracts, speakers, exhibitors, and attendees can our package support?
3
Which features are native-app-only versus available in mobile web and desktop planner?
4
What are the content import deadlines, app-store submission timelines, and update rules?
5
Where is event data hosted, and what export and deletion options are available after the event?

How we research tools

We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.

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